Our research services are designed for the changing needs of your business. Our property tax research is based on data that is automatically ingested from taxing entities across the U.S. and all its territories. Commercial TaxQ offers solutions for all areas of tax liability including:

• Accurate Parcels
• Agency Relationships
• Prior delinquent or sold status
• Current payment history
• Special abatements or exemptions
• Special or custom data

Our comprehensive research is based on all essential tax data variables. For clients with a large number of assets, we can efficiently review current asset status, research loans or assets with upcoming due dates, and manage any files that may come in during portfolio boarding. Our best practices eliminate any potential exposure due to timing of boarding existing portfolios.

Once onboarded, clients retain access to data in our closed-loop system, meaning that there is no expensive and difficult-to-manage vendor lockup.

Due Diligence is a bundle of current, delinquent, and sold tax reporting designed to help our clients identify the potential risk of all assets. The Due Diligence bundle provides a clear risk assessment for just one property or an entire portfolio. NTS researches the property, reports all outstanding taxes and identifies due dates efficiently, so our clients can make informed business decisions.

NTS Due Diligence Services Provide:

• Rapid assessment of commercial and residential property tax status
• Clear due dates
• Delinquencies

NTS provides a “One Time” detailed search of a parcel or asset returning detailed property tax payment information in as soon as 24 hours. The detail provided includes address, parcel or legal description review, agency validation, previous delinquent or sold status (see details listed under Delinquent & Sold reporting), current assessed and market values, and tax payment history along with notification of exemptions, abatements, special taxes. Certificate fees can be stated at the bottom of the certificate for use at closing. Documents and payment stubs for taxes coming due within 30 days are included with the certificate for use in making payment at closing Individual certificates can be ordered online through Commercial TaxQCert or customers with large volumes through Commercial TaxQ via batch ordering.

Tax certification information will include:

• Reporting of full current tax
• Assessment detailed information
• Payment status of all parcels by taxing entity
• Prior year delinquent and sold details
• Redemption amounts and payment requirements
• Memo bill for current taxes due within 60 days

With Tax Monitoring Service also known as Payment Validation Service, NTS will follow-up on all parcels after each tax due date to ensure that taxes were paid timely. Depending on the completion of the Agency’s payment posting, reporting is sent to you no later than 45 days and includes the original amount due, amount paid, over payment or shortages, original due date and date paid. If we discover the taxes were not paid or partially paid, NTS will report the amount unpaid, penalty and/or interest assessed and payoff date by way of NTS Delinquent Reporting (DTR).

NTS can increase the bottom line by handling all Special Tax Research, including Tax Exemptions or Abatements for an Asset or Loan to ensure existing exemption programs in place are maintained. NTS will provide clients with information regarding frequency required to update or re-file required documents for tax exemptions and all necessary documentation. You can also use Commercial TaxQ as a place to file all of this information for future reference plus monitor exemptions by dollar amount received upon reporting property tax liabilities.

 

With our Property Tax Projection solution, historic market and assessed values, tax rates and payments are gathered to assist our clients with the estimated or projected tax amount and accrual reporting. Tax Projections allows you to budget for coming taxes and make strategic decisions for the coming year.

• Perform Escrow Analysis
• Expedite Payment Services
• Annual Tax Estimates
• Accrual Reporting

NTS will obtain all documents, as you need them, to process through the entire tax cycle, from assessment notices, to tax bill and tax receipts. After NTS obtains these documents from the various tax offices, all documents are then scanned to Commercial TaxQ, giving you immediate access to view these important documents.

NTS reports all current taxes coming due including tax amount, discount amounts, due dates, assessed value, and required payment details, no later than 10 business days prior to each Economic Loss Date (ELD). A Current Tax Report or CTR is the who, what, when, where, and how of current taxes. CTRs can be reviewed and printed or they can be downloaded as part of automation in our Automated Tax Report File (ATRF). Either way, you receive your current tax data timely and accurately every time.

Current Tax Report (CTR) Detail:

• Agency Payee Information
• Tax Amount Due (including discounts and payment options)
• Due Date
• Assessed Value

After you receive a detailed reporting please look into our Payment Services to make payments and reduce risk.

NTS specializes in delinquent tax reporting service; providing accurate and detailed delinquent tax information. Whether the taxes are paid to the treasurer’s office or the clerk, NTS will tell you how much to pay, where to pay them, and documents needed for a successful delinquent tax payment. If the taxes can’t be paid at the first reporting, NTS assists you with planning for the future with the Next Critical Action and Next Critical Date. Along with all this information and the redemption period, NTS provides you the entire picture of what the status is on your property.

Delinquent Tax Report (DTR) Detail:

• Total Amount Delinquent
• Penalty Rate
• Penalty Frequency
• Interest Rate
• Interest Frequency
• Prior Amounts Delinquent
• Multiple Years Combined (if combined with current delinquent or sold)
• Total Penalties
• Total Interest
• Additional Charges
• Total Delinquent Amount
• Delinquent Good Through Date
• Next Critical Date
• Next Critical Action
• Redemption Period

Sold taxes are the most challenging to understand. NTS has the experience to navigate 3rd party buyers and tax sales. In addition to the breakout of base tax amount, penalties, and interest, NTS identifies who the Tax Buyer is, when the estimated loss of property is, and if subsequent tax years are included in the sale. Similar to the Delinquent Tax Report, a STR tells you how much to pay, where to pay it, and what additional instructions or documents need to be followed before making the payment.

Sold Tax Report (STR) Detail:

• Sold Date
• Sold To (Tax Buyer)
• Tax Amount Sold
• Sold Interest Rate
• Sold Interest ($)
• Subsequent Years/Inst.
• Subsequent Taxes
• Subsequent Interest
• Subsequent Interest Rate
• Redemption Total
• Redemption Good Through Date
• Estimated Loss of Property

NTS provides the most flexible way to pay taxes to tax authorities and keeping in compliance ensuring payments are posted timely and accurately. Whether this is via check, ACH, certified funds or federal wire transfer, NTS can do it all directly from an account established just for you.

With NTS taking the responsibility of making your payments, the liability of added tax penalties and interest has been removed. All of the payment documents and records are available, at any time, on Commercial TaxQ. In the event NTS receives a refund check from a tax office due to a payment made on your behalf, NTS will research the refund, provide a reason for that refund and will return the funds. Subsequently, each month is reconciled against the bank account and any outstanding items are addressed to ensure that your funds are allocated properly.

• Wire or ACH funding
• Transmittal letter preparation including shipping information
• Required Tax Bill organization, mailing
• System documentation and imaging
• Account balancing

With the Payment Validation Service, also called Non-Escrow Service, NTS will follow-up on all parcels within 45 days of each tax due date to ensure that the taxes were paid timely and report any amount due, the due date, the date paid and the paid amount.

If we discover taxes were not paid or paid incorrectly, we report all amounts through a Delinquent Tax Report. Also part of this validation service, NTS will update any outstanding taxes due and provide the next good through date.